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Ms word mac update table of contents

The simple two-page document shown in Figure A begins with a table of contents that displays only the first-level headings, even though the document contains two heading levels.

How to Create a Table of Contents in Word 2016 for Mac

It's important to note before we continue that Word's table of contents feature works seamlessly with Word's built-in heading styles. You can use other styles for your headings, but you'll have to work harder to generate a table of contents. Our example relies on the built-in Heading 1 and Heading 2 styles. The Galleries heading is formatted with the Title style, so the table of contents doesn't include it. Right now, you can't see or modify the underlying field's switches.

To do so, you must toggle the table to displays its underlying code instead of its results. First, select the entire table of contents; remember, Word doesn't treat the table of contents as ordinary text. When you hover over the table of contents, Word shades the entire table.

Automatic Table of Contents

Click inside to display the icons shown in Figure B. Click the stacked dots to select the entire table.

To modify the switch, replace the second 1 with 2, as shown in Figure D. Now you're ready to toggle the field back to a meaningful table of contents. After doing so, you should see both levels 1 and 2 in the table of contents, as shown in Figure F. In earlier versions, there's no Update Table icon; you must right-click the table of contents.

Includes captioned items but omits element numbers. For instance, the table of contents would display Gallery Options This isn't the only way to change levels, but after the fact, it's probably the easiest. You might never need most of the switches, but knowing they exist and how to toggle between the field code and its results so you can modify the switches is the key to getting exactly what you need.

Be your company's Microsoft insider with the help of these Windows and Office tutorials and our experts' analyses of Microsoft's enterprise products. Delivered Mondays and Wednesdays. I answer readers' questions when I can, but there's no guarantee. Don't send files unless requested; initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. Notice that once the table of contents is in your document, it will turn gray if you click on it.

This indicates that it is getting information from somewhere else.

Question Info

An important thing to remember when dealing with appendices is the fact that the start of the Appendices must be included in the Table on Contents while each individual appendix cannot be included. Therefore we can create a new style for the general label of Appendices. To make sure it appears in the Table of Contents, it needs to be given the proper priority.

Creating a Table of Contents in Word 2016 for Mac (see note below for Headings video link)

That solves our issue with the general label of Appendices appearing the table of contents, but now we need to create a style so that we are able to generate a list of the individual appendices. This way, you have your main table of contents, and now a second table that just has the appendices listed in them.


  • Office Q&A: How to modify Word's TOC field to display specific heading levels.
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  • Only one level.

University of Michigan Library Research Guides. Ask a Librarian. This guide will help you use Microsoft Word for your dissertation. Topics include: formatting page numbers, using chapter templates, footnotes, images, and figures. Some screenshots may come from a previous version of Word, but remain relevant. Automatic Table of Contents You cannot generate any automatic tables without first using styles effectively throughout your document.

Update a table of contents - Office Support

Place your cursor where you want your table of contents to be. If someone is reading your document in Microsoft Word, they will be able to click the page numbers in the table of contents to jump straight to that section of the document. There are three steps involved in creating a table of contents from Microsoft Word :.

If you're using Word for Mac, click here to view the lesson on creating a table of contents in Microsoft Word for Mac. Microsoft Word provides a feature called Styles as a way to format and structure a document in a consistent way. They also make it easy to reformat your document, since changes to the style definitions are automatically applied to all content to which those styles have been applied.

The most common styles are Heading 1, Heading 2 and Heading 3, although Word offers a style sheet of dozens of different styles for different purposes. Styles are important to us because they can also be used to create your table of contents. In this lesson we'll look at how to use Styles but not how to create, edit or manage them. To apply a style, simply select the text to which you want to apply a style , and then click the appropriate style in the Quick Styles Gallery.

By default, Microsoft Word builds the table of contents using any text in your document that has Heading 1, Heading 2 or Heading 3 applied to it although you can change this, and add other styles to the TOC if you want. You'll notice from the picture above that the Quick Styles Gallery doesn't have a button for the Heading 3 style.

Don't worry - we'll look at how to apply a Heading 3 style later in the lesson. Here's an example of a document with some content that we will format using Word's built-in styles. I've identified the styles that I plan to assign to each paragraph:. Here's the same document after it has been formatted using styles for Heading 1 and Heading 2 from the Quick Styles toolbar:.

Given that the Heading 3 style is not available in the Quick Styles Gallery by default, you can follow these steps to apply Heading 3 if you need it there are other ways to do it, but this way is quick, easy, and will result in a Heading 3 button being added to the Quick Styles Gallery. If you don't plan to use Heading 3 styles in your documents you can skip this section. Our document now looks like this:. Now that we have a document that contains content formatted using Word's heading styles, we can create our Table of Contents.

To insert a table of contents into your document, follow these steps:. Skip to main content. Search form Search.

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How to create a Table of Contents in Word. Microsoft Word. Creating a Table of Contents - Overview A table of contents lists the headings and subheadings in your Word document and provides a page number reference for each heading.