This submenu is a standard location for the recents list in many apps. In Safari, you can get a list of your most recent searches in the address bar by hitting Space. For other kinds of data, the Icon view may not be ideal. Instead, you can switch to one of these views:. In the List view, you can further sort items, such as in alphabetical or chronological order. All you have to do is click on the relevant attribute name at the top of the list.
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- Find Files with Date Specific Searches in Spotlight for Mac OS X!
For example, to sort in alphabetical ascending order, click on Name. To reverse the order, click on the attribute again. Check out these other handy Finder views. Read More to choose the right view for each search. You can also have this view in the Dock for quick access by dragging the Recents sidebar item to the left of the Trash.
A Spotlight search for Recents. Sometimes, none of the view options help.
But you can use the same method to sort data in other Finder locations. To sort data into groups, first open the Recents section. Under this new menu item, select Size. Likewise, you can group items by other memory-triggering attributes such as Date Created or Date Last Opened. Do you find yourself often searching for specific types of files that you have recently accessed or edited?
Here are some awesome filters you need to try. Read More. Next, click on the tiny Plus button to the far right of the search section. This is where you start specifying the attributes by which you want to filter recent files. The first attribute, for example, could be JPEG as the file type. Next you can specify that it begins with a certain keyword, like screenshot.
Finally, click on the Save button to save the search as a smart folder with a name and location of your choice. The smart folder then appears in the sidebar by default. Clicking on it displays all JPEG files with the prefix screenshot that you opened in the last seven days. But when your computer is connected to a Mac running Tiger, Spotlight will search only file names. Clicking on it brings up two pull-down menus; by default, the first is set to Kind, and the second is set to Any—but there are other options to choose from.
To narrow down your results, start by selecting one of the criteria in the first menu, such as Created Date, Last Opened Date, or Name.
Using Finder’s Advanced Search to Find Recently Modified Files
Or choose Other to call up many more options, including Authors, Audio Bit Rate, Email Addresses, Recipients people who received a certain file , Layers names of Photoshop layers , and much more. Click on the check box next to an item if you want it to appear in the main pull-down menu for easy access in the future. As you select different options, the second menu changes dynamically so you can set the appropriate parameters such as dates, numbers, and so on.
To make one of these items appear in the main pull-down menu, place a checkmark next to its name.
5 Ways to Search For Files on macOS More Effectively
You can access more file types by choosing Other from the Any menu and then entering a kind of file in the text field, such as Excel or MP3. Sometimes a search requires more than one set of criteria to summon the results you want. Finder-window searches let you specify as many parameters as you want. Click on the plus sign in the search bar to add another search parameter. Set the first two pull-down menus to Created Date Is Within Last, enter 1 in the box, and select Weeks from the last menu.
Spotlight will display all files you created or updated within the past month.
This search collects all the PDF files created in the past week. Once you have one condition set up, you can add a Boolean term to your next condition by option-clicking on the plus sign. For more details, see Add conditions to Finder searches. What if you plan to search for recently created and updated Word files once a month, so you can back them up?
How to Find and Delete Large Files on Your Mac
You can save yourself some work by preserving the searches you run regularly—as smart folders. To save your current search as a smart folder, click on the Save button in the search bar, enter a name for the folder, and select a location to save it in. Enable the Add To Sidebar option if you want to make your smart folder a permanent fixture in that locale. Whenever you open this smart folder, Spotlight will run the search again and update the results with any new files that fit the criteria.