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Email merge word for mac 2011

Merge Documents in Word for Mac 2011

If you don't mind the developers having access to your Google information, then you may want to explore these options: Mail Merge with Attachments Yet Another Mail Merge Some other funky workarounds This Apple support communities discussion has some interesting other workarounds in Mac OS X for doing an email merge, including using the Mail Merge add-on for Thunderbird. This blog post is really about how to do an email merge using Microsoft Office on a Mac, so here are the steps and considerations.

So, with Gmail as an example, go to Settings. For some reason, Google doesn't consider Outlook to be secure , so in order to access Google from Outlook, you'll have to go to google. Click on Accounts. Add whatever account you plan on emailing from. Since we're using a Gmail account as an example, you would click Other Email.

Enter the appropriate information, and then click Add Account.

Use mail merge for bulk email, letters, labels, and envelopes - Office Support

Then click on Outlook and select Work Offline. This step isn't necessary, but I highly recommend it, because it gives you a chance to spotcheck the merged emails before they go out.

Unfortunately, Apple has made it so you can't select the preferences until you have set up at least one account , so you may have to set up your email account in Mail as well, even though we won't be using it. Under Default email reader , select Microsoft Outlook. Thanks to Max for the tip. Make sure your Excel worksheet has at least an email column and another column e.

ARCHIVED: In Microsoft Word for Mac OS X, how do I perform a mail or data merge?

Save the Excel file some place where you can find it easily later. Launch up Word and under Mailings , select the type to be Letters. Then, select Use an Existing List and find the Excel file you saved earlier. If you created the Excel sheet, you know it's not malicious.

Use mail merge for bulk email, letters, labels, and envelopes

Click OK. Click OK again, unless you're using another worksheet and have to select that. When you're happy with how your "letter" email looks, select Merge to E-Mail. If Merge to E-Mail is grayed out, it means Word doesn't think that Outlook is the default email client. Your mailing list has names, for example, and your main document is the letter that will be addressed to the names in your list. Mail merge pulls information from the mailing list and puts it in your main document, resulting in a personalized for each person.

Document types

Before you begin the mail merge, prepare your letter. It's those details that would be important to all recipients of your letter.


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The mailing list is your data source. It can be an Excel spreadsheet, a directory of Outlook contacts, an Access database, or an Office address list. It contains the records that Word uses to pull information from to build your letter.

Position the cursor in the area you want to insert the merge field

Before you start the mail merge process, collect all of your data records, and add them to your data source. If you want to use your Outlook contacts, make sure Outlook is your default email program. If you want to add a new field—for example, a message field—add it now, so you can fill it in when you type the entries. Format the fields in the letter so it looks the way you want the rest of your envelopes to look.